Administrative Assistant Job at Gravity Staffing, Inc., Stamford, CT

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  • Gravity Staffing, Inc.
  • Stamford, CT

Job Description

The Greenwich, CT office of a global private investment firm is looking for an Adminstrative Assistant to support a few executives. They need a smart, go-getter with 3-5 years of administrative experience. This is a hybrid position with 100% paid for medical benefits.

RESPONSIBILITIES

  • Maintenance and management of calendars utilizing Microsoft Outlook;
  • Answer all phone calls in a professional manner, take messages or assist directly when appropriate;
  • Coordination of internal and external meetings to include room reservation, equipment set-up, and meeting material preparation (presentations, agendas and any other required documents);
  • General administrative support including creating, maintaining, and editing documents, spreadsheets and presentations;
  • Process expense reports in Concur ensuring compliance with the Travel & Expense Policy;
  • Distribute daily mail to appropriate team members;
  • Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk;
  • Track team PTO and Sick days;
  • Ad-hoc assignments as requested.

QUALIFICATIONS

  • Minimum 3 years of senior level admin experience;
  • Bachelor's Degree strongly preferred
  • Strong organizational skills, attention to detail is crucial
  • Proficiency in Word, PowerPoint, and Excel
  • Excellent research, writing, and communication skills
  • Excellent time management, organizational and interpersonal skills;
  • Resourceful, well organized, highly dependable, efficient and detail oriented;
  • Hands-on problem solver;
  • Must be able to handle confidential information with the appropriate level of discretion;
  • Ability to work in a team environment;

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