Job Description

Job Summary:

We are seeking a high-level Administrator to serve as a Senior Administrative Liaison, supporting the Manager and potentially growing into a direct liaison role. This dynamic position requires wearing multiple hats in a fast-paced environment, working closely with Jon to ensure all entities, staff, and issues are managed efficiently while adhering to protocols.

Key Responsibilities:

• Act as a key support to the Manager, addressing staff needs, managing tenant and building-related tasks, and ensuring smooth operations across all entities.
• Handle diverse administrative duties, including setting up new hires with IT, adding staff to the payroll portal, ordering supplies, making vendor service calls, and managing the postage app.
• Utilize QuickBooks Online to match and code American Express charges, pay costs with credit cards, and assist with financial tracking.
• Oversee office operations by becoming proficient in all equipment, training the receptionist/assistants on devices, managing mail processing, greeting visitors, and assisting staff as needed.

Requirements:

• Proven administrative experience with a desire to grow into a liaison role for the Manager.
• Comfortable in a fast-paced environment, adept at multitasking and wearing multiple hats.
• Familiarity with QuickBooks Online, payroll portals, and general office equipment.
• Strong organizational and communication skills to manage staff, vendors, and tenants effectively.

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