Job Description

Job Posting: Administrative Assistant

Location: On-Site (Full-Time)- Blauvelt, New York

Duration: Approximately 3-4 months

Compensation: $23.00 - $25.00 per hour dependent upon level of experience

Position Overview:

We are seeking a detail-oriented and organized Administrative Assistant to support our client's operations. The ideal candidate will manage purchase orders, assist with financial recordkeeping, liaise with vendors, and provide administrative support for HR and Customer Service functions. This role requires strong organizational skills, high ethical standards, and experience with ERP systems.

Key Responsibilities:

• Financial & Purchasing Support:
• Prepare and process purchase orders.
• Upload P-Card receipts and assign appropriate GL codes.
• Follow up on invoice payment inquiries and vendor invoice statuses.
• Vendor & Supplier Coordination:
• Communicate with vendors to resolve invoice discrepancies and ensure timely receipt.
• Order office supplies and coordinate uniform orders with CINTAS.
• Administrative Duties:
• Maintain and organize employee files with strict confidentiality.
• Assist the Customer Service department with filing and document organization.
• Provide administrative support to the HR Manager in planning and coordinating company events.

Qualifications:

• Previous experience as an Administrative Assistant or in a similar role.
• Familiarity with ERP systems is essential.
• Strong attention to detail and problem-solving skills.
• High ethical standards and respect for data confidentiality.
• Excellent communication and organizational skills.
• Ability to work on-site 100% of the time.

If you are a proactive, detail-oriented professional with a strong sense of integrity, we encourage you to apply via email to: [email protected]

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