Job Description

A high-performing investment team is looking for a sharp, proactive Executive Administrative Assistant to join their Fixed Income group. In this role, you’ll provide day-to-day support to multiple senior leaders and collaborate with a broader administrative team to keep operations running smoothly. This is an exciting opportunity for someone who thrives in a fast-paced environment, is highly organized, and enjoys coordinating complex logistics with a positive, team-first attitude.

Key Responsibilities:

• Provide high-level administrative support to senior leaders, including calendar management for 4–5 team members
• Coordinate and manage complex international and domestic travel (flights, hotels, visas, passports, logistics)
• Handle expense reporting using Concur
• Support the broader Fixed Income administrative team on cross-functional projects and coverage needs
• Plan and execute logistics for executive meetings, events, and conferences, including agenda prep and minutes
• Maintain organized systems for documentation, reports, and meeting materials using Outlook, SharePoint, and Salesforce
• Respond to inquiries, liaise with internal/external stakeholders, and anticipate team needs

Tools & Tech Proficiency:

• Microsoft Outlook (calendar/email)
• Concur (travel & expense management)
• Salesforce
• SharePoint

What You Bring:

• Bachelor’s degree or equivalent experience
• 3+ years of experience in administrative support
• Strong skills in calendaring, travel coordination, and expense reporting
• Familiarity working in fast-paced, confidential environments
• Ability to multitask, prioritize, and manage shifting deadlines

Soft Skills That Set You Apart:

• Positive, can-do attitude
• Strong team player with a collaborative mindset
• Professionalism, discretion, and attention to detail

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