Job Description

Overview: We are seeking a highly organized experienced and proactive Executive Administrative Assistant to provide essential high-level administrative support to our office. This is an onsite position located in Virginia Beach VA.

Role Details

• Title: Administrative/Executive Assistant
• Location: Virginia Beach, VA - Onsite
• Schedule: Monday - Friday, 8:00 AM - 4:00 PM
• Job Type - 12 month contract, potential to extend
• Pay Rate: $19/hr - $21/hr

Key Responsibilities

• Office Management Supervising general office duties including ordering supplies maintaining robust records management systems and performing basic bookkeeping work.
• Document Management Reviewing approving and organizing a wide range of documents such as invoices reports memos letters financial statements and corporate records.
• Information Flow Reading and analyzing incoming correspondence submissions and reports to determine significance summarize key points and plan their timely distribution.
• Meeting Coordination Preparing agendas making logistical arrangements and coordinating materials for committee board and other key meetings.
• Travel and Events Making comprehensive arrangements for business travel and taking the lead on planning and coordinating corporate events and meetings.

Required Skills and Qualifications

• Experience 8-10 years of professional experience in an administrative or executive support role is required.
• Executive Support Proven experience working directly with executives is mandatory.
• Education High school diploma or GED required.
• Communication Excellent verbal and written communication skills with a professional and articulate demeanor.
• Autonomy and Organization Strong ability to work independently manage time effectively and maintain highly organized confidential information.
• Leadership Strong leadership and mentoring skills necessary for providing support and constructive performance feedback.
• Technical Proficiency Previous experience and strong proficiency with Microsoft Office Suite applications Word Excel PowerPoint is required.
• Event Planning Demonstrated ability and experience in event planning.

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