Administrative Assistant
Onsite - Longwood, FL
Direct Hire
Maintaining Accounts Payable Balances (60% of duties):
• Verify and enter Purchase Order, subcontracts, and Invoices into Navision.
• Verify Job cost allocations
• Interaction with vendors to update account balances, request credits, and/or required paperwork, such as waivers, W9’s, Certificates of insurance, etc.
• Interaction with Project Managers, Engineers and Warehouse personnel to confirm invoices for accuracy.
• Assist with Amex reconciliations
General Office Maintenance (40% of duties):
• Cover reception area during business hours
• Receive and provide general support to visitors
• Exhibits polite and professional communication in person, phone, e-mail, and postal mail.
• Answer and direct phone calls
• Coordinate shipment of supplies
• General office purchases for both Orlando offices.
• Maintain organized inner office procedures
• Submit and reconcile expense reports
• Draft and review outgoing correspondence
• Draft and document any necessary documents.
• Document all incoming and outgoing correspondence.
• Respond to inquiries as required.
• Assist in the preparation of invoices and reports
• Assist with collecting employee paperwork such as timesheets, HR Onboarding docs, updating bulletin board etc. based on instructions from HR Dept.
• Makes travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations.
• Additional tasks may be assigned by superiors from time to time depending on business demands.
...Overview WeWork Reforma Latino (97001), Mexico, Ciudad de Mexico, Ciudad de Mexico Senior Manager, Project Manager Capital One, a Fortune 500 company and one of the nations top 10 banks, offers a broad spectrum of financial products and services to consumers...
...Job Title: Part-Time Volunteer Coordinator Location: San Diego, CA 92111 (100% Onsite) Pay Range: $20 $22 per hour Schedule: Approximately 20 hours per week (hours may increase based on performance and business needs) Duration: 2 months with potential for...
...Software Engineer - Options - Market Making A leading global systematic Trading fund is seeking a talented and experienced Software Engineer... ...existing infrastructure while contributing to the development of new trading tools and platforms. Own critical systems used in...
...relevant regulations. This role will also have occasional virtual on-call responsibilities. (about every 5th weekend) Required Experience & Qualifications Include Proficiency in accounting software, (e.g. QuickBooks) Microsoft Office suite (Word, Excel) and other...
...Turnaround Coordinator Job Description: Plans, schedules, and executes shutdown work to minimize down time control cost and ensure EH&S goals are met Establishes a culture that safety is the #1 priority Ensures that an EH&S execution plan is in place and...