Bilingual Administrative Assistant Job at Insight Global, Longwood, FL

Y1dHWGVjclljV3hDWUVVK2M4UU9lUC9iRUE9PQ==
  • Insight Global
  • Longwood, FL

Job Description

Administrative Assistant

Onsite - Longwood, FL

Direct Hire

Maintaining Accounts Payable Balances (60% of duties):

• Verify and enter Purchase Order, subcontracts, and Invoices into Navision.

• Verify Job cost allocations

• Interaction with vendors to update account balances, request credits, and/or required paperwork, such as waivers, W9’s, Certificates of insurance, etc.

• Interaction with Project Managers, Engineers and Warehouse personnel to confirm invoices for accuracy.

• Assist with Amex reconciliations

General Office Maintenance (40% of duties):

• Cover reception area during business hours

• Receive and provide general support to visitors

• Exhibits polite and professional communication in person, phone, e-mail, and postal mail.

• Answer and direct phone calls

• Coordinate shipment of supplies

• General office purchases for both Orlando offices.

• Maintain organized inner office procedures

• Submit and reconcile expense reports

• Draft and review outgoing correspondence

• Draft and document any necessary documents.

• Document all incoming and outgoing correspondence.

• Respond to inquiries as required.

• Assist in the preparation of invoices and reports

• Assist with collecting employee paperwork such as timesheets, HR Onboarding docs, updating bulletin board etc. based on instructions from HR Dept.

• Makes travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations.

• Additional tasks may be assigned by superiors from time to time depending on business demands.

Job Tags

Similar Jobs

Liberty Health

CERTIFIED NURSING ASSISTANT - MARY GRAN Job at Liberty Health

 ...CERTIFIED NURSING ASSISTANT - MARY GRAN Clinton-NC-28328-United States Liberty Cares With Compassion At Liberty...  ...seeking an experienced: CERTIFIED NURSING ASSISTANT (CNA) Part Time, Days New Improved Rates! Job Description: Assist... 

Gather and Grow

Intern Job at Gather and Grow

 ...Are you interested in an internship with a small new nonprofit? Our website is . We were created as the community outreach for The Farm...  ...sustainability majors but not limited to that major. Our interns are generally limited to 20 hours per week. We pay our... 

Precision Construction and Painting

Reconstruction Superintendent/ With Balcony & Waterproofing Exp Job at Precision Construction and Painting

 ...About us: Precision Construction and Painting is one of the largest Multifamily Reconstruction Companies in Southern California and the Central Coast. We specialize in large-scale exterior envelope maintenance projects for condo and townhome communities. With a current... 

Walmart

Pharmacy Technician Job at Walmart

 ...Location Walmart Supercenter #5337 1185 HERNDON AVE, CLOVIS, CA, 93612, US Job Overview Pharmacy associates focus on the needs of our customers as they entrust us with their prescriptions and health needs. They are responsible... 

Spy Ninjas HQ

Call Center Agent (Fun, Fast-Paced, and Family-Friendly) Job at Spy Ninjas HQ

 ...Call Center Agent Spy Ninjas HQ Location: 7980 W Sahara Ave, Las Vegas, NV Pay: $14.00 per hour Schedule: Part-time & Full-time opportunities available Position is in person. Be the Voice Behind the Mission. Are you a problem solver with a passion...