Bilingual (Japanese) Administrative Assistant Job at VanderHouwen, Portland, OR

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  • VanderHouwen
  • Portland, OR

Job Description

Location : Downtown Portland, OR | Schedule: 4 Days On-Site / 1 Day Remote | Pay: $60K–$70K DOE

Employment Type : Contract-to-Hire (Open-Ended Duration)

We’re partnering exclusively with a global organization seeking a culturally fluent Executive Administrative Assistant to support a small group of visiting Japanese executives this summer—and help bridge communication and operations between local staff and Japanese leadership. If you’re someone who thrives in cross-cultural environments, understands the nuance of Japanese business etiquette, and brings strong administrative and accounting support experience, this is a standout opportunity.

What You’ll Be Doing

  • Serve as the primary cultural and communication bridge between Japanese executives and the local team
  • Provide high-level administrative support, including scheduling, meeting coordination, and travel arrangements
  • Assist with expense reporting and travel-related accounting
  • Prepare, translate, and coordinate business documentation in both Japanese and English
  • Facilitate culturally appropriate business interactions

What You Bring

  • Native Japanese speaker or fluent in Japanese with strong English proficiency
  • Deep understanding of Japanese business culture and customs
  • Prior experience as an Executive Assistant or Administrative Coordinator supporting leadership
  • Familiarity with expense reporting and general accounting principles
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
  • Excellent communication, discretion, and cross-cultural sensitivity

Additional Info

  • You’ll be supporting a delegation of approximately 5 Japanese leaders arriving this Summer
  • This position is exclusive to VanderHouwen—you won’t find it anywhere else

Job Tags

Contract work, Summer work, Local area, Remote job,

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