Job Description

We are seeking a detail-oriented and proactive Construction Project Contracts Administrator to join our team. This role is responsible for managing and coordinating all contract-related documentation and processes for development and construction projects. The ideal candidate will have a strong understanding of construction contracts, project documentation, and job cost systems, and will work closely with internal teams and external vendors to ensure compliance, accuracy, and efficiency throughout the project lifecycle.

Key Responsibilities:

• Prepare, process, and route contracts, subcontracts, change orders, and task orders.
• Maintain and track Certificates of Insurance (COIs) and ensure all required endorsements are in place.
• Input and manage job-related data and invoices in the Yardi Job Cost system.
• Collaborate with contractors and project managers to process payment requests and enforce contract compliance.
• Administer project close-out procedures, including retention release and final contract reconciliation.
• Monitor and enforce insurance compliance for all vendors and consultants.
• Support budget input and generate monthly forecast reports as needed.

Qualifications:

• Bachelor’s degree in Construction Management, Business Administration, Engineering, or a related field.
• 3–5 years of recent experience in construction or real estate development, preferably in a project support or owner’s representative role.
• Strong knowledge of construction contracts and job cost environments.
• Proficiency in Microsoft Office Suite; experience with Microsoft Project is a plus.
• Familiarity with Yardi Voyager highly desirable.
• Excellent organizational, analytical, and communication skills.

Position is full time in the office in Germantown, MD

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