Job Description

Important: Full-time on-site in Tulsa, Oklahoma.

Salary: $60,000 - $75,000 Depending on Experience

Benefits:

• Health Insurance
• Savings Incentive 401k Match
• Generous paid time off
• Bonus program

Company Description

Chinook Medical Gear is an 8(a) Certified Native American Veteran-Owned Small Business that provides custom medical solutions for the harshest environments. Since 1990, Chinook Medical Gear has specialized in outfitting government agencies, military units, contractors, corporations, adventure companies, and individuals with the latest medical gear. Our diverse line of products includes military and law enforcement medical kits to home, travel, and public access medical kits. We also produce a wide range of procedure specific medical modules. Chinook’s staff consists of industry experts who specialize in designing trusted solutions for any emergency medical need.

Our Mission:

Chinook Medical Gear exists to deliver custom medical solutions for pre-hospital care, enabling medical providers to save lives and aid the injured.

Our Values:

Do the Right Thing

Customer-Centric

Commitment to Excellence

Collaborative Solutions

Job Summary:

The Contracts Manager is responsible for the drafting, evaluation, negotiation, and execution of all multi-year sales contracts such that the commercial value of these contracts is maximized. These include all Commercial and Public Contracts (Federal, State and Local Municipalities). The Contracts Manager will work directly with the Director of Sales & Marketing and the Management Team to achieve the company’s strategic contracting goals and objectives. This position will also monitor and respond to related Bid inquiries and Bid opportunities.

Specific Responsibilities:

Knowledge Base

• Maintain a guide to all contract vehicles and related Standard Operating Procedures or Work Instructions, such that others are able to manage Sales Contracts responsibilities when the Sales Contracts Manager is out or unavailable.
• Maintain (through in-house training) an up-to-date knowledge of the Chinook product line, its features, benefits and field applications.
• Maintain a working knowledge of relevant modules in the Chinook ERP software applications.
• Maintain a working knowledge of relevant Chinook policies and standard operating procedures (SOPs).

Sales Contracts Management

• Maintain and manage all contractual records and documentation for all existing sales contracts.
• Work with the Sales Team, Product Development Team, and Management Team to discover and implement new contracting vehicles.
• Develop and implement procedures for contract management and administration in compliance with company policy.
• Work with Management to ensure pricing policies and structures for all contracts adhere to broader company goals, objectives, and contract compliance.
• Monitor customer satisfaction with our terms and conditions and contracting practices.
• Monitor competitive terms.
• Review and acknowledge all CPARS notifications and annual reviews. Good performance by Federal contractors is essential and the Contracts Manager must work with all Contracting Officers in these annual performance evaluations. Report all annual performance evaluations to the Management Team.
• Oversee all monthly and quarterly tracings and reporting requirements per contract.
• Monitor transaction compliance (milestones, deliverables, invoicing etc.).
• Ensure contract close-out, extension or renewal.
• Develop training materials and conduct training of new Chinook employees regarding our Sales Contracts responsibilities and activities.

Other

• Attend Sales Meetings & Training sessions as required.
• Support/Assist other Chinook personnel and activities as needed.
• Fulfill other duties assigned by the Director of Sales and Marketing.

Position Qualifications:

• Bachelor’s Degree with 7+ years of related work experience required
• Working knowledge of Federal government procurement contracting required
• Ability to interpret and manage the commercial and legal significance of contract details required
• Contracting experience at the state and local level a plus
• Medical industry experience a plus
• Demonstrated negotiation and problem-solving skills required
• Supervisory experience preferred
• Strong computer skills, especially MS Office, required
• ERP software experience a plus
• Personal traits required:
• Responsible, self-motivated individual with a strong work ethic who is driven by the desire to be the best at whatever they do
• Demonstrated relationship-building skills
• Demonstrated communication skills – listening, oral, written
• Enjoys researching answers to questions, and overcoming barriers to success
• Analytical
• Highly organized
• Detail-oriented
• Ability to motivate and work with people and departments in a team environment
• Ability to work independently with minimal supervision
• Ability to take direction, learn and evolve as a professional.

Benefits:

• Health Insurance
• Savings Incentive 401k Match
• Generous paid time off
• Bonus program
• Salary: $60,000 - $75,000 Depending on Experience

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