Job Description

#1853

A high-net-worth family is seeking an experienced Estate Manager to oversee the operations of their primary residence in Holmby Hills (16,000 sq ft) and 2 additional rental properties in Brentwood. This role requires a hands-on, detail-oriented professional to act as the "COO of the house," ensuring the home operates smoothly and efficiently. The ideal candidate is proactive, an over-communicator, and capable of managing household staff, vendors, and property upkeep with a solution-oriented approach. This is a true Estate Manager role, with some flexibility to support personal assistant tasks as needed. This role will work inside the home office Monday-Friday from 9am-5pm.

Responsibilities

Estate Operations Management

• Oversee daily operations of the main home in Holmby Hills.
• Act as a liaison between the family and vendors, contractors, and household staff.
• Ensure proactive maintenance of property features, including gym equipment, plumbing, and technology.
• Manage renovations and repairs, collaborating with the contractor to gain a full understanding of the home’s needs.
• Develop and maintain a comprehensive house manual for operational consistency.

Vendor and Staff Management

• Supervise a steady stream of vendors and contractors, ensuring quality control and adherence to schedules.
• Collaborate with housekeeping staff (currently two housekeepers) to improve workflow and performance.
• Coordinate with the family on financial decisions, emphasizing collaboration and cost-effective solutions.

Proactive Maintenance and Problem-Solving

• Anticipate potential issues and address them before they escalate.
• Handle minor tasks independently, such as setting up printers or troubleshooting basic issues, without relying on external service providers.

Secondary Responsibilities

• Assist with preparations for leasing an additional property, including coordinating photoshoots, staging, and working with leasing agents.
• Provide occasional support for personal errands or assistant tasks, as needed.

Qualifications

• Proven experience managing large estates for high-net-worth individuals, including hands-on involvement and managerial oversight.
• Expertise in household systems, renovations, and vendor management.
• Strong leadership and organizational skills, with a track record of managing household staff effectively.
• Detail-oriented and highly proactive, with the ability to anticipate needs and solve problems independently.
• Excellent communication skills; comfortable being the “wall” between the principals and the household.
• Experience in creating a house manual.
• Ability to create and maintain comprehensive manuals and procedures.
• Familiarity with budgeting and cost management.
• Flexible and collaborative approach to supporting the family’s needs.
• Fluent in Spanish .

Additional Details

• The family values someone who is both managerial and hands-on, with a strong sense of ownership over their role.
• Candidate must align with the family’s preference for self-sufficiency and resourcefulness (e.g., handle simple tasks without outsourcing unnecessarily).
• The role includes a mix of routine estate management and special projects

Salary: $150,000-$175,000

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