Job Description

Our client a VC firm is on the lookout for a highly organized and detail-oriented Executive Administrative Assistant to join our team on a contract basis . This is an exciting opportunity to support a group of exceptional investment professionals while gaining exposure to a fast-paced, high-performing environment that values curiosity, collaboration, and excellence.

Location: in-office role that alternates weekly between our Menlo Park and San Francisco during the week, Mondays Menlo Park, Thursdays San Francisco (other days pending projects)

Contract Type: Ongoing Temp (Initial 6-month engagement)

Hourly Rate: $50–$55/hour (based on experience)

As a key support partner to four leaders, you’ll handle a variety of administrative responsibilities including scheduling, travel coordination, expenses, and occasional event support. You’re the right fit if you’re a master of time management, calm under pressure, and can shift priorities with grace and good humor.

This is more than just an admin role—it's about being a trusted partner, keeping the team running smoothly, and making sure nothing falls through the cracks.

Responsibilities

• Own and manage complex calendars and meeting coordination
• Book and organize domestic travel, including flights, accommodations, and transport
• Track and process expense reports
• Assist in planning team events and offsites
• Maintain accurate CRM records (Salesforce) and conduct data audits
• Handle sensitive information with the highest level of discretion
• Coordinate weekly team lunches

Qualifications

• Bachelor's degree or equivalent experience
• Strong written and verbal, communication
• 3+ years of experience supporting executives or senior-level teams
• Clear, confident communicator with excellent organizational skills
• Cool under pressure, always thinking a few steps ahead
• Highly tech-savvy: Gmail, Google Calendar, Salesforce, MS Office Suite, Zoom
• A team-first mentality: flexible, proactive, and collaborative
• Comfortable being in-office

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