Job Description

Job Title: Executive Assistant(Part Time) (20 Hours Per Week)

Job Location: Austin, Texas (Hybrid)

Eligibility/Clearance: US Citizen, must be able to obtain a security clearance. This opportunity supports a government contract

Job Description:

We are seeking a proactive, highly organized Executive Assistant to support our CEO and COO. This is a part-time position (approx. 20 hours/week) with potential for growth. You will manage executive calendars, coordinate travel, monitor inboxes, and provide high-level administrative support that enables our leadership team to focus on driving company growth and strategic initiatives.

This role requires strong attention to detail, excellent communication skills, discretion, and the ability to adapt to changing priorities. Some days are fast-paced and demanding; others may be quieter. You should thrive in both.

Responsibilities (include but are not limited to):

• Calendar Management: Schedule, reschedule, and prioritize meetings, events, and appointments for CEO and COO.

• Inbox Management: Monitor and respond to email inquiries, flag priority items, draft responses, and ensure timely follow-up.

• Travel Coordination: Book and coordinate travel arrangements (flights, hotels, transportation) for both CEO and COO, with emphasis on cost-effectiveness and efficiency.

• Meeting Preparation: Prepare briefing materials, coordinate prep meetings with stakeholders (e.g., marketing, comms, finance), and manage logistics for panels or external engagements.

• Expense Reporting: Reconcile and submit expense reports in a timely manner.

• Task and Project Tracking: Maintain action item lists, follow up on outstanding items, and support progress on key initiatives.

• Liaison Work: Act as the point of contact between executives and internal/external stakeholders.

• Conference and Industry Event Support: Assist with coordinating logistics for conferences and industry events, including registration, travel arrangements, tracking agendas and deliverables, and supporting AFCEA chapter events and outreach as needed.

Requirements:

• 2+ years experience supporting senior executives.

• Strong proficiency with Microsoft Office and virtual collaboration tools (e.g., Teams, Zoom).

• Experience coordinating complex travel arrangements and managing calendars with competing priorities.

• Experience handling sensitive or confidential information with discretion.

• Familiarity with government contracting or defense industry a plus.

• Responsive, reliable, and organized.

• Strong verbal and written communication.

• Self-starter who can work independently with minimal direction.

• Positive, professional, and people-oriented.

• Ability to manage time effectively in both busy and quiet periods.

Arena Technical Resources, LLC, (ATR) is an Equal Opportunity Employer (EOE) who will provide equal employment opportunity to employees and applicants for employment without regard to race, ethnicity, religion, color, sex, pregnancy, national origin, age, veteran status, ancestry, sexual orientation, gender identity or expression, marital status, family structure, genetic information, or mental or physical disability

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