Job Description

A prestigious and fast-paced investment firm in Menlo Park is seeking a highly capable Executive Assistant to support one of the firm’s Co-Founders and General Partners. This role requires at least five years of EA experience, exceptional organizational skills, and the ability to excel in a demanding environment. Key responsibilities include managing complex schedules, coordinating extensive travel itineraries, processing expenses, preparing correspondence, and serving as a vital right-hand support and gatekeeper.

Key Responsibilities:

• Manage a highly complex, fast-moving calendar and proactively anticipate the executive’s needs to minimize scheduling conflicts
• Coordinate extensive domestic and international travel, including last-minute changes and detailed itineraries
• Serve as a gatekeeper and primary point of contact, ensuring timely communication and immediate responsiveness
• Prepare and edit correspondence, presentations, and confidential documents with the highest degree of accuracy
• Facilitate logistics for meetings, events, and special projects, collaborating closely with internal teams and external partners
• Maintain strict confidentiality and discretion at all times, supporting a high-profile and demanding executive
• Be available for extended hours and remote responsiveness as needed, demonstrating flexibility and a thick-skinned, professional demeanor

Qualifications:

• 5+ years of Executive Assistant experience supporting C-suite or senior executives, preferably in fast-paced or high-pressure environments
• Bachelor’s degree required
• Proven ability to quickly adapt and take initiative in a complex and demanding setting
• Exceptional organizational, communication, and interpersonal skills
• High emotional intelligence with the capacity to work with a direct, particular executive
• Ability to maintain composure and professionalism under pressure
• Comfortable with a full-time, in-office schedule (8 am – 6 pm) with flexibility for occasional extended hours and remote availability

Compensation & Benefits:

• Competitive salary range $150,000 to $180,000
• Performance bonuses and comprehensive benefits package
• Opportunity to work within an elite, well-respected leadership team

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance

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