Job Description

A global law firm with a growth-focused mindset and strong international presence is seeking Executive Assistants for their San Francisco Office; one to support Corporate Partners and a second for Litigation Partners. The roles will be responsible for providing comprehensive administrative support to 2-3 Senior Executives. Responsibilities include managing complex and high-volume calendars, travel arrangements, expense and billing, document editing, and client communications. The roles also involve handling administrative tasks, client engagement and development, and project work. This is a fantastic opportunity to thrive in a highly successful law firm within one of their growing offices within a collaborative, dynamic, and fast-paced environment.

Responsibilities

• Manage complex travel and calendars for 2 – 3 Senior level Executives: coordinating client meetings and preparing necessary documentation in advance.
• Liaise confidently with clients and their support staff, acting as a primary point of contact.
• Draft, edit, and proofread documents and correspondence with a focus on accuracy, presentation, and attention to detail.
• Perform general administrative tasks such as photocopying, printing, scanning, and handling telephone communications professionally and promptly.
• Track and upload engagement letters/emails to ensure compliance and assist with billing by preparing and editing client invoices.
• Manage expense submissions and billing
• Maintain updated client contacts to support outreach initiatives and business development efforts.
• Assist in producing marketing materials, client presentations, and pitches while contributing to business development strategies.
• Support team objectives by collaborating with colleagues, sharing updates, and providing coverage when needed.
• Work flexibly, supporting tasks outside core hours to meet deadlines or assist with client events.
• Coordinate client events and ensure seamless communication with team members and line managers to maintain workload priorities.

Requirements

• Associate’s or Bachelor’s degree required.
• 3-5 years of Executive Assistant experience within a global law firm with corporate law or litigation support experience.
• Advanced proficiency in Microsoft Office (Word, PowerPoint, Outlook, and Excel).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills with the ability to interact at all levels.
• Ability to handle sensitive and confidential information with discretion.
• Independent problem-solver with strong prioritization skills.
• Collaborative team player with a flexible and proactive mindset.
• Adaptable to change and eager to broaden skills and experience.

Salary

$110,000 - $125,000 base salary range with comprehensive benefits and comp package

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