Executive Assistant Job at The Hollister Group, Woburn, MA

ZFdDWGZNWGJkV0pPYTBVNGNNY0lkZnplRmc9PQ==
  • The Hollister Group
  • Woburn, MA

Job Description

Executive Assistant

We are seeking a highly skilled and proactive Senior Executive Assistant to provide top-level administrative support to our Client’s Executive Leadership Team. This role requires strong organizational abilities, exceptional communication skills, and the ability to manage complex tasks with a high level of confidentiality and professionalism. The Senior Executive Assistant will also oversee an Executive Administrative Assistant and play a key role in representing the leadership team within and outside the organization. If you thrive in a fast-paced environment, are a detail-oriented multi-tasker, and possess a strong sense of professionalism, we’d love to hear from you!

Location : Woburn, 5X onsite

Salary : 110-130K, DOE

Key Responsibilities:

  • Efficiently schedule and organize appointments, meetings, and events for the executive team.
  • Handle all aspects of travel planning, including itineraries and logistics.
  • Lead the planning and coordination of executive events and meetings.
  • Organize and manage board meeting schedules and communications, acting as a liaison with board members.
  • Oversee purchase orders, invoices, and expense reporting, ensuring timely and accurate submission.
  • Respond promptly to inquiries from both internal and external stakeholders on behalf of the Executive Leadership Team.
  • Handle sensitive and confidential information with the utmost discretion.
  • Represent the Executive Leadership Team and company in a polished and professional manner at all times.

Qualifications :

  • High School Diploma or GED required; Associate’s or Bachelor's degree preferred.
  • A minimum of 10 years in an executive support role, with proven expertise in managing high-level administrative tasks.
  • Exceptional writing and editing skills for drafting emails, reports, and presentations.
  • Proficient in Microsoft Outlook, PowerPoint, and Excel, with the ability to create and edit presentations and documents with ease.
  • Familiarity with Microsoft Teams (or similar platforms) for messaging and file sharing.
  • Experience with Concur or similar expense management systems.
  • Proven experience in supervising or managing other administrative professionals.
  • Strong ability to manage multiple tasks and shifting priorities with a focus on deadlines.
  • Able to work effectively in a fast-paced, ever-changing environment, adjusting priorities as needed.
  • A positive, proactive attitude with a natural ability to handle pressure while maintaining grace.
  • Strong team-oriented mindset, with the ability to work collaboratively across departments and leadership levels.

Our Commitment to Diversity, Equity & Inclusion

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupations or position

Job Tags

Shift work,

Similar Jobs

ONCORE Construction Consulting Group

Estimator - Concrete Job at ONCORE Construction Consulting Group

 ...Concrete Estimator in South Houston, Texas region Your new employer: With over 50 years in the industry, our client is a leading commercial and industrial concrete subcontractor. Known as a production machine, they invest in state-of-the-art equipment, concrete... 

Smart IT Frame LLC

Marketing Analytics Consultant Job at Smart IT Frame LLC

 ...Job Title: Marketing Analytics Consultant Location: Chicago, IL (Hybrid/ Remote) Work Type: Full Time Overview: We are seeking a skilled and dynamic Marketing...  ...role in analyzing customer journeys across digital platforms and providing actionable insights to... 

Cassia CONNECT

Nursing Assistant - Certification Included Job at Cassia CONNECT

: Provide hands-on personal care Assist with nurse-delegated tasks such as recording vital signs and operating mechanical lifts. Enhance residents' quality of life through communication, interaction, and support with daily activities + more! All-inclusive Comprehensive... 

National Testing Network

Entry Level Firefighter EMT Job at National Testing Network

 ...link provided (where more information and links are included), to be considered for this position.*** Entry Level Firefighter EMT Close date: March 11, 2025, 11:59 PM Pacific Tualatin Valley Fire and Rescue is currently creating an eligibility... 

Right At Home - Northwest Homecare & Staffing Services

Nurse / Home Health | RN Job at Right At Home - Northwest Homecare & Staffing Services

 ...Qualify? Do you have a valid and active RN license in the state of Washington? Do you...  ...Wound Care Join the fastest-growing in-home care agency in Seattle, Eastside, and...  ...(k) with matching ~ Dental, vision, and health insurance ~ Life insurance ~ Paid time...