Executive Assistant Job at The Hollister Group, Woburn, MA

ZFdDWGZNWGJkV0pPYTBVNGNNY0lkZnplRmc9PQ==
  • The Hollister Group
  • Woburn, MA

Job Description

Executive Assistant

We are seeking a highly skilled and proactive Senior Executive Assistant to provide top-level administrative support to our Client’s Executive Leadership Team. This role requires strong organizational abilities, exceptional communication skills, and the ability to manage complex tasks with a high level of confidentiality and professionalism. The Senior Executive Assistant will also oversee an Executive Administrative Assistant and play a key role in representing the leadership team within and outside the organization. If you thrive in a fast-paced environment, are a detail-oriented multi-tasker, and possess a strong sense of professionalism, we’d love to hear from you!

Location : Woburn, 5X onsite

Salary : 110-130K, DOE

Key Responsibilities:

  • Efficiently schedule and organize appointments, meetings, and events for the executive team.
  • Handle all aspects of travel planning, including itineraries and logistics.
  • Lead the planning and coordination of executive events and meetings.
  • Organize and manage board meeting schedules and communications, acting as a liaison with board members.
  • Oversee purchase orders, invoices, and expense reporting, ensuring timely and accurate submission.
  • Respond promptly to inquiries from both internal and external stakeholders on behalf of the Executive Leadership Team.
  • Handle sensitive and confidential information with the utmost discretion.
  • Represent the Executive Leadership Team and company in a polished and professional manner at all times.

Qualifications :

  • High School Diploma or GED required; Associate’s or Bachelor's degree preferred.
  • A minimum of 10 years in an executive support role, with proven expertise in managing high-level administrative tasks.
  • Exceptional writing and editing skills for drafting emails, reports, and presentations.
  • Proficient in Microsoft Outlook, PowerPoint, and Excel, with the ability to create and edit presentations and documents with ease.
  • Familiarity with Microsoft Teams (or similar platforms) for messaging and file sharing.
  • Experience with Concur or similar expense management systems.
  • Proven experience in supervising or managing other administrative professionals.
  • Strong ability to manage multiple tasks and shifting priorities with a focus on deadlines.
  • Able to work effectively in a fast-paced, ever-changing environment, adjusting priorities as needed.
  • A positive, proactive attitude with a natural ability to handle pressure while maintaining grace.
  • Strong team-oriented mindset, with the ability to work collaboratively across departments and leadership levels.

Our Commitment to Diversity, Equity & Inclusion

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupations or position

Job Tags

Shift work,

Similar Jobs

VitalCore Health Strategies

Chief Financial Officer (CFO) Job at VitalCore Health Strategies

 ..., not by profit. VitalCore Health Strategies (VCHS), an industry leader in Correctional Healthcare has openings for a Chief Financial Officer (CFO) at our Corporate Office in Topeka, Kansas! Looking for a rewarding career in the healthcare field with competitive... 

ProKel Mobility

CDL Bus Shuttle Driver WILLING TO TRAVEL Job at ProKel Mobility

 ...Great Opportunity Driving ! Get PAID to help others travel! MUST HAVE PASSENGER ENDORSEMENT!! Must be comfortable driving 31ft Gillig Apply today!$1200 bonus upon completion of training and arrival at travel location ~ ProKel Mobility provides transportation... 

Lumicity

Associate Consultant - OPT Eligible Job at Lumicity

Launch Your Recruitment Career in the U.S. with Lumicity Hiring in LA, Houston & Miami! We welcome candidates currently authorized to work in the U.S., including those on OPT. About Lumicity: Powering Growth Through Talent Lumicity is part of the 265...

J-IMPACT

J-IMPACT Journalism Intern (Paid) Job at J-IMPACT

 ...Management Internship Location : Manhattan, NY & Venues around the Tri-State Area...  ...Keywords: summer internship, summer, summer intern, management, management intern, management internship, leadership, leadership development, professional mentorship, NYC, New York,... 

Gather and Grow

Intern Job at Gather and Grow

 ...Are you interested in an internship with a small new nonprofit? Our website is . We were created as the community outreach for The Farm...  ...sustainability majors but not limited to that major. Our interns are generally limited to 20 hours per week. We pay our...