Executive Assistant Job at The Larko Group, Chicago, IL

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  • The Larko Group
  • Chicago, IL

Job Description

A leading investment firm is hiring a dynamic, driven, and highly adaptable Executive Assistant to support the CEO. This is an exceptional opportunity for a self-starter with an entrepreneurial mindset and a passion for excellence to thrive in a high-impact environment. Success in this role requires someone who embraces complexity and change, thrives under pressure, and brings a proactive, solutions-oriented approach to everything they do. This is a high-visibility position with direct access to decision-makers, demanding sharp communication skills, impeccable judgment, and the ability to pivot priorities and shift direction.

This is a temp-to-hire opportunity to join a collaborative and high-achieving team that values initiative and accountability. If you're ready to elevate your career and make a meaningful impact, this could be the perfect next step!

Responsibilities

  • Serves as a trusted partner to the CEO, providing high-level administrative and strategic support.
  • Represents executives in communications with internal and external stakeholders, including drafting responses and managing follow-up.
  • Owns complex calendar management, ensuring alignment with shifting priorities and organizational goals.
  • Composes and edits correspondence, reports, and other executive-level communications on behalf of leadership.
  • Prepares executives for meetings by compiling materials, capturing key takeaways, and tracking action items to completion.
  • Acts as a central point of contact between executives, clients, and cross-functional teams to ensure timely decisions and clear communication.
  • Contributes to strategic planning and project execution by coordinating logistics, timelines, and follow-ups across departments.
  • Drives the progress of critical initiatives by managing timelines, removing roadblocks, and ensuring accountability.
  • Conducts research and prepares briefing materials to support informed executive decision-making.
  • Develops and maintains operational processes and systems to enhance executive productivity and team efficiency.
  • Manages sensitive and confidential information with discretion and maintains meticulous records and documentation.

Ideal Experience

  • Bachelor’s degree desired.
  • Must have 3-7 years of supporting an executive in financial services.
  • Proven experience organizing and leading projects, meeting time-sensitive deadlines.
  • Excellent communicator across email, chat, video, and in-person platforms.
  • Extremely versatile, dedicated to efficient productivity.
  • Strong business acumen with a focus on developing creative solutions.
  • Proven ability to handle confidential information with integrity and discretion, exercising sound judgment.
  • Develop relationships with clients, vendors, and the team. Strong negotiation skills.

#117825

The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Manager, Receptionist, General Office, General Labor, Event Support, Project Management, and Customer Service.

Job Tags

Temporary work, Shift work,

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