Job Description

Job Title: Executive Assistant

Location: Boston, MA

Industry: Investment Banking

Direct Hire - Hybrid (4 days onsite)

Qualifications

Education and Experience

• Bachelor’s degree preferred; equivalent experience will be considered.
• Minimum of 4+ years of experience as an Executive Assistant supporting C suite/Senior leaders, in the financial services or banking industry.

Key Responsibilities

Executive Support

• Manage executives’ complex calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prioritize incoming communications, including emails, calls, and correspondence, ensuring prompt and appropriate responses.
• Prepare and edit documents, reports, presentations, and meeting agendas.
• Serve as a liaison between executives and internal/external stakeholders, fostering strong professional relationships.

Meeting and Event Coordination

• Organize and coordinate meetings, conferences, and events, including logistics, venue arrangements, and materials preparation.
• Record and distribute meeting minutes, ensuring follow-up on action items as necessary.
• Assist with preparation for client meetings, roadshows, and other executive engagements.

Administrative Management

• Maintain and update confidential files, records, and databases.
• Process expense reports, invoices, and reimbursements accurately and in a timely manner.
• Manage office supplies and ensure the functionality of office equipment.
• Provide support to visiting executives and assist in onboarding new hires within the department.

Project Assistance

• Support ad-hoc projects and initiatives as directed by senior executives.
• Conduct research and compile data to assist in decision-making processes.

Job Tags

Similar Jobs