Job Description

Vaco has partnered with our client to hire an experienced Legal Executive Assistant to provide high-level support to attorneys.

Responsibilities:

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  Provide proactive administrative support to attorneys, understanding their work and client needs
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  Manage communication, prioritize requests, and ensure timely follow-through
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  Handle scheduling, calendars, timekeeping, and conflict checks
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  Draft, proofread, and edit legal documents, presentations, and spreadsheets
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  Manage billing processes and ensure timely invoice delivery
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  Coordinate meetings, client signings, events, and conference calls
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  Arrange and manage domestic and occasional international travel
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  Support business development by tracking follow-ups and maintaining contact lists
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  Maintain strong relationships with internal teams and vendors
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  Organize and retrieve legal documents, correspondence, and client materials
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  Serve as liaison between attorneys, paralegals, and internal staff
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  Assist with hand deliveries and service of process when needed

Qualifications:

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  8+ years legal admin support
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  College degree preferred, not required
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  Microsoft Office (especially Word, Outlook, Excel)
• Document management systems (e.g., iManage)
• Knowledge of state court filing systems
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  Excellent attention to detail and organization
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  Strong written and verbal communication skills
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  Ability to prioritize and multitask under deadlines
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  Professional, discreet, and proactive
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  Team player who can also work independently
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  Flexible to work occasional overtime
  

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Job Tags

Work at office, Local area, Flexible hours,

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