Job Description

Facility Coordinator

TEMP TO HIRE; starts off as a 6-month contract

Pay Rate during contract is $27.00-$33.00/hour, depending on experience

About the Role

We're hiring a proactive Facility Coordinator-someone who is highly organized, detail-oriented, and seasoned in administrative support. In this role, you'll keep our facilities running smoothly by delivering essential administrative and operational assistance to the Facilities Management team. A background in office administration, operations support, or facilities coordination is ideal, and the work suits a professional who can comfortably juggle multiple priorities in a dynamic environment.

Your Impact

As a member of our Facilities Team, you are a critical and key component in supporting daily operations within a fast-moving environment. As a Facility Coordinator, you'll support day-to-day operations and ensure a high level of service delivery by handling a wide range of administrative and coordination tasks.

What You'll Do

• Maintain organized records of departmental policies, procedures, and documentation
• Coordinate communication with clients, contractors, vendors, and internal teams
• Follow up with clients - both internal and external, to ensure service satisfaction
• Support vendor management: request quotes, track work orders, review proposals, and process invoices
• Assist with planning and coordination of vendor services and equipment repairs
• Monitor work order status and provide updates to stakeholders
• Help track departmental budgets and process billing and payments on time
• Maintain lease documentation and track lease activity
• Support the development and reporting of key performance indicators (KPIs)
• Prepare internal reports and presentations for leadership
• Assist with compliance documentation, including ISO 14001 and ISO 45001
• Keep electronic files and physical documentation organized and up-to-date
• Performs other maintenance duties as assigned by the Facilities Supervisor

Who You Are

• Experienced in administrative or office coordination roles (facilities background a plus, but not required)
• A strong communicator - written and verbal - who's comfortable working with multiple stakeholders
• Tech-savvy and proficient in Microsoft Office Suite (especially Excel, Outlook, Word)
• Detail-oriented, organized, and able to prioritize multiple projects
• A proactive team player who takes initiative and follows through

Location: Onsite at our Scottsdale AZ HQ office 5 days a week, and on the road 30-40% of time traveling between our Phoenix site locations.

Reports to: Facilities Supervisor

What You Bring

• High School Diploma or GED required
• Two or more years of facilities experience
• General mechanical aptitude
• Excellent customer service
• Positive, cohesive attitude
• Own it by being committed, acting, and seeing your work through completion

Benefits that Benefit You

• Competitive salary and 401k with employer match
• Discretionary paid time off
• Paid parental leave for all
• Medical, Dental, Vision plans
• Fitness Programs
• Emotional & Mental Wellness support
• Learning & Development programs
• And yes, we have snacks in our offices

Benefits listed herein may vary depending on the nature of your employment and the location where you work

VN side:

• Medical and Dental Insurance
• Vision Insurance
• Robust Paid Time Off policy
• Bonuses
• Lunch allowance
• Cell phone stipend
• Free LinkedIn Learning account
• Access to 24/7 online emotional and mental support
• Gym membership
• Free parking
• Stocked fridges and pantries - free coffee, cold beverages, snacks
• Annual Company Outing Trip
• Monthly team social activities

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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