Job Description

POSITION SUMMARY

The Fleet Administrator is responsible for assisting with planning and coordinating the safe and cost-effective management of AMPP’s extensive fleet (including both on-road and off-road equipment). This person facilitates effective utilization, equipment issues, equipment budgets, equipment purchases/disposals, and overall lifecycle management.

The Fleet Administrator reports directly to the VP of Operations and maintains proactive, frequent, and open communication.

FLEET ADMINISTRATOR RESPONSIBILITIES

• Provide support to the maintenance/equipment/yard personnel regarding all equipment-related issues and facility issues.
• Receive and organize inventory at the Winchester, IN location.
• Provide oversight for the reporting process as it pertains to vehicle accidents, equipment accidents, and any related damage(s).
• Provides support and data as needed to the accounting/estimating department related to equipment costs, fuel burn, equipment utilization, equipment application, etc. This includes cross-checking equipment listings with invoices.
• Transport equipment to and from various show-up locations as needed.
• Coordinate all necessary duties for new equipment with the parent company: BMV visits, license plates, ordering stickers for vehicles, requesting insurance, and organizing “red bag” for each new vehicle.
• Lead the maintenance reporting process and scheduling.
• Track the location of each piece of equipment using the Geotab telematics system and maintain accuracy in telematics system and fleet master file.
• Coordinate all new purchases and sales of equipment with Equipment Co.
• Meet proactively with all maintenance/equipment / yard-related personnel to discuss any concerns and/or ways to improve to overall performance of the operation.
• Responsible for maintaining both heavy equipment fleet and tractor/trailer fleet to ensure the lowest cost per mile for maintenance is achieved and fleet condition meets DOT compliant standards in all areas of maintenance at all times.
• Order and maintain fuel cards as needed.
• Assist ownership in decisions made on capital expenditures on equipment spec and related costs.
• Identify suppliers of choice for parts and supplies inventory purchasing and oversee the use of preferred vendors for maximum cost savings opportunity.
• Organize the payment of fleet-related taxes (IFTA, CAT, etc).

· Other duties as directed.

QUALIFICATIONS AND EXPECTATIONS

Personal Qualities

• Problem Solver
• Honest, Genuine, Trustworthy
• Leader
• Forward Thinker – ability to plan ahead
• Desire to learn and use technology – self improvement
• Organized and detail oriented
• Positive team attitude
• Strong work ethic and loyal

Technical Knowledge

· Ability to use Microsoft Word, Excel, and Outlook

Education

· CDL License Required (or ability to obtain upon hire)

· Certified Automotive Fleet Specialist (CAFS) (preferred)

· Certified Automotive Fleet Administrator (CAFM) (preferred)

· Minimum 1 year of fleet-related experience (preferred)

· General knowledge of heavy-duty equipment (preferred)

CONTACT: [email protected]

This job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the Company.

Equal Opportunity Employer

Job Tags

Similar Jobs