Job Description

Position Overview

The Fleet Manager is responsible for overseeing the acquisition, maintenance, utilization, and

performance of the company’s vehicle fleet. This strategic role ensures the fleet operates efficiently,

safely, and in compliance with all regulatory and company standards. The ideal candidate is both a

hands-on problem solver and a data-driven leader who can drive improvements in fleet operations,

cost management, and service reliability.

In addition, this role requires demonstrated experience in managing third-party fleet vendors and

service partners—including evaluation, contract negotiation, and performance oversight—to ensure

cost-effective, high-quality service delivery.

Key Responsibilities

Fleet Operations & Maintenance

• Oversee day-to-day fleet operations, including vendor management, vehicle assignment,

maintenance scheduling, accident management and overall fleet performance.

• Develop and manage preventive maintenance programs to ensure

vehicle reliability and minimize downtime.

• Ensure compliance with DOT, OSHA, and other regulatory bodies for

safety and operational standards.

• Monitor and analyze fleet performance metrics (e.g., fuel efficiency,

maintenance costs, asset utilization).

Third-Party Vendor & Partner Management

• Lead the evaluation, selection, and ongoing management of third-party fleet service providers

(e.g., leasing partners, maintenance vendors, fuel card programs, telematics providers).

• Establish service-level expectations and performance metrics to ensure vendors meet safety,

reliability, and efficiency standards.

• Serve as the primary point of contact for outsourced fleet operations and ensure seamless

integration with internal processes.

• Conduct regular reviews and audits of vendor performance, invoicing accuracy, and

compliance with contractual obligations.

• Identify cost savings opportunities through vendor negotiations, contract optimizations, and

consolidation of services.

• Collaborate with Procurement and Legal to manage contracts, renewals, and RFP processes for

f

leet-related services.

Procurement & Asset Management

• Manage vehicle procurement, leasing, and lifecycle planning to align with budget and

operational needs.

• Maintain accurate records of vehicle inventory, registration, inspections, insurance, and

warranties.

• Negotiate with vendors for fleet services, fuel contracts, leasing agreements, and vehicle

repairs.

Cost Control & Budgeting

• Create and manage the annual fleet budget, including capital expenditures and operating

expenses.

• Analyze total cost of ownership for each asset class and identify opportunities to improve cost

efficiency.

• Track and report on fuel usage, maintenance expenses, and vendor spend to drive operational

savings.

Leadership & Collaboration

• Work cross-functionally with the Commercial, Service, Operations, Safety, HR, and Finance

teams to align fleet strategy with business goals.

• Promote a culture of safety, accountability, and continuous improvement within the fleet

function.

Qualifications:

Required:

• 5+ years of experience in fleet management, transportation, or logistics.

• Strong knowledge of vehicle maintenance practices, DOT regulations,

and fleet tracking systems.

• Proven ability to manage budgets, vendors, and teams effectively.

• Strong track record with fleet operations expertise.

• Excellent analytical, organizational, and communication skills.

• Proficiency with Microsoft Office Suite NetSuite.

Preferred:

• Experience with fleet management software (e.g., Samsara, Verizon Connect, Teletrac Navman

TN360).

• Certifications such as CAFM (Certified Automotive Fleet Manager) or equivalent.

• Familiarity with sustainable fleet practices (e.g., fuel efficiency strategies).

• Experience in industrial equipment, waste/recycling services, or manufacturing preferred but

not required.

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