đź“Ś Position Title: Administrative Assistant IV
đź“Ť Work Location: Mettawa, Illinois, 60045
⏳ Assignment Duration: 1 year
🕒 Work Schedule: Part-time, 20 hours per week , Monday–Thursday, 9:00 AM–2:00 PM
🏢 Work Arrangement: Hybrid
📝 Position Summary :
Responsible for all administrative functions for the Immunology Derm/Rheum Consumer Marketing teams .
🎓 Qualification & Experience :
• Some college preferred but not required.
• 3+ years previous admin experience supporting executives.
• Must have Intermediate to advanced knowledge of Microsoft Office Suite, Concur, SharePoint , and understanding of business processes and requirements.
• “Make it happen” spirit & attitude as well as persistence and proactivity.
• Adaptive learner that grasps information quickly, and adapts to changes that may happen daily.
• Fully understand assigned tasks and any associated expectations.
• Ask for clarification as needed.
• Understand the deadlines and deliverables.
• Communicate any obstacles that prevent completion of any deadline.
• Provide status updates prior to any deadline.
• Be a good listener.
• Demonstrate strong Critical Thinking Skills .
• Be Accountable and Responsible for actions/mistakes.
• Challenges the team to always do better.
• Prioritizes own work, balancing multiple requests for assistance.
• Establishes good working relationships with client areas; builds rapport and trust with others.
• Proactively manages manager(s) calendar , resolving scheduling conflicts as needed.
🌟 Background & Context :
• Our organization provides a vast array of opportunities for an individual looking for an organization with whom they can flourish and develop their careers in a variety of directions.
• In addition to a beautiful environment and a positive corporate employee culture, contingent staff are embraced as an integral part of their staffing to meet business objectives.
• Various technology and training are available for anyone looking to expand and improve their current skill levels.
• Leadership support to drive your career into areas of interest to meet your passion and career goals.
• Flexible schedules in many cases, dependent on the specific team with whom you work.
• Collaborative team environment; creating a positive experience for those working at our organization.
• Inter-Campus shuttles to get you from building to building with on demand service that allows you to make the most of your workday.
• Complimentary shuttle service from the Metro to the campus (depending on the region/campus).
• Complimentary coffee service throughout their locations (depending on the region/campus).
📋 Key Responsibilities :
• Provides general administrative support. May provide back-up support to higher-level management as needed.
• Effectively monitors manager and team calendars , proactively solves conflicts.
• Coordinates meeting/event planning , and ordering lunches for onsite and offsite business meetings.
• Scheduling team travel and processing expense reports .
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures . Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Interacts with high-level executives and manages confidential or business-sensitive information .
• May include some support for tracking budget expenditures .
• Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations.
• Orders business cards and stationery .
• Uses and understands Microsoft Office Suite , and other business-specific software, including the Corporate Travel Web site , and employee performance management systems (as applicable).
• Coordinates new employee office set-ups and onboarding .
• May train/coordinate work for new administrative assistants.
• Operates with general instruction and some supervision.
• Safeguard’s our organization’s confidential information .
...you ready to roll up your sleeves and get moving? Were looking for energetic, dependable, and hardworking individuals to join our warehouse team supporting a premier client in the logistics and transportation industry in Sumner, WA. If you thrive in a fast-paced...
...youre looking for an exciting opportunity where you can change peoples lives and achieve financial success as an independent insurance agent, youve come to the right place. Becoming an independent insurance agent with HealthMarkets is an opportunity unlike any other....
...We are looking for a reliable and energetic Personal Assistant. This role involves providing support with various personal tasks, running errands... ...office in order. You should be comfortable managing your own time and ensuring all tasks are completed efficiently. If you...
...Valgroup is hiring an Operator Assistant - Nights to support our manufacturing facility in Findlay, Ohio . We are one of the... ...Facebook at Valgroup USA . What you will do: Schedule is Night Shift, 12-hour, 2-2-3 Operate machine equipment Operate Forklift...
...development of cutting-edge software solutions for a client's Novum IQ Infusion Platform. As the Senior Manager of Systems Software Engineering, you will lead a team of 10 systems and software engineers in Raleigh, NC, and be responsible for delivering software R&D outputs...