Job Description

Job Overview

We are seeking a dedicated and organized administrative assistant to join our team. The ideal candidate will serve as the principal's personal assistant as well as a primary point of contact for our families and visitors, providing exceptional customer support while managing various administrative tasks. This role requires a blend of strong communication skills, computer literacy, and the ability to handle multiple responsibilities efficiently in a fast-paced office environment.

Duties

• Manage incoming calls and provide excellent phone etiquette to ensure a positive experience for clients and visitors.
• Perform data entry tasks accurately and efficiently, maintaining organized records.
• Assist with calendar management, scheduling appointments, and coordinating meetings for team members.
• Support office operations by handling correspondence, filing documents, and maintaining office supplies.
• Provide customer support by addressing inquiries and resolving issues promptly.
• Utilize office phone systems effectively to facilitate communication within the organization.
• Collaborate with team members to ensure smooth workflow and efficient office management.
• Produce, manage, and disseminate school communications including family emails, newsletters, and social media content.
• Assist with event coordination and management as directed by the principal.
• Act as a personal assistant to the principal, assisting with various administrative tasks.

Experience

• Proven experience in an office setting is preferred, with a focus on roles within a school setting or as a personal assistant being advantageous.
• Background and understanding of school operations is highly desirable for this role as well as previous experience working with high school students and families.
• Strong computer literacy skills are essential, including proficiency in office software applications.
• Familiarity with calendar management tools and data entry processes is highly desirable.
• Excellent organizational skills and attention to detail are necessary for success in this role.
• A background in customer support will be beneficial in providing top-notch service to families.

If you are a proactive individual who thrives in an administrative role and possesses the necessary skills to contribute positively to our team, we encourage you to apply for this exciting opportunity as administrative assistant.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 10 hour shift

Language:

• English (Required)
• Spanish (Preferred)

Ability to Commute:

• West Palm Beach, FL 33407 (Required)

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