Job Description

WHO WE ARE

With over 50 years of experience, E-Z Bel Construction is a leading civil and commercial construction company operating in Texas. We specialize in street reconstruction, underground utility installations, concrete work, bridges, and traffic signals.

At E-Z Bel Construction, our business purpose is not the construction of roads, but rather to "Build Opportunities through Constructing Our Communities!"

E-Z BEL'S CORE VALUES

We are an Enthusiastic team, always excited about our jobs, and maintaining a positive outlook that spreads like "The laugh from upstairs." Our Zealous dedication is unwavering, ensuring that we do our jobs right and work with purpose, always living by the mantra "Do it Today!" Being Bright is an essential aspect of our culture, as we actively problem solve, take proactive approaches, and maximize our resources, exemplified by our belief in "I'll make it Happen." We are Earnest team contributors, working for the greater good and driven by the spirit of "Do it for Tio!" And as Leaders, we take ownership, communicate effectively, demonstrate competence in delivering results, and create opportunities, united under the banner of "I am E-Z Bel."

POSITION SUMMARY

The Procurement Coordinator is responsible for supporting the estimating and procurement teams by managing the request and collection of subcontractor and supplier quotes during pre-construction, facilitating vendor onboarding, and coordinating the post-award procurement process. This position plays a key role in ensuring that project procurement is executed accurately, efficiently, and in alignment with company procedures and project timelines.

YOUR ROLE

• Coordinate the solicitation and collection of vendor and subcontractor quotes in support of the estimating team.

• Track quote status, follow up with vendors, and ensure timely delivery of pricing for bid deadlines.

• Facilitate the onboarding of subcontractors and suppliers, including execution of Master Service Agreements (MSAs), collection of required insurance certificates, and verification of job-specific insurance coverage.

• Issue Letters of Intent (LOIs) to selected subcontractors and suppliers upon award.

• Prepare and submit Purchase Proposals (PPOs) and Master Purchase Orders (POs) in Viewpoint Spectrum.

• Compile initial project setup documentation to include in PPO packages for handoff to project management.

• Maintain accurate procurement and onboarding logs to ensure visibility and tracking across departments.

• Work closely with estimators, project managers, and accounting to ensure a seamless transition from bid award to job start.

• Assist in maintaining and organizing vendor records, insurance documentation, and compliance tracking.

• Support procurement process improvements and system optimization.

• Serve as a central point of contact between estimating, operations, and accounting to ensure a smooth transition from preconstruction to execution.

WHAT YOU BRING

• Minimum of 2-4 years of experience in construction procurement, estimating support, or contract administration.

• Familiarity with construction subcontracting, vendor onboarding, and insurance compliance requirements.

• Proficient in Viewpoint Spectrum (required) and Microsoft Excel, Word, Outlook, and other Office Suite tools.

• Highly organized and detail-oriented, with strong communication and follow-up skills.

• Ability to manage multiple tasks in a fast-paced environment and meet time-sensitive deadlines.

• Working knowledge of construction terminology, materials, and subcontractor/vendor scopes of work.

• Experience with civil infrastructure, utility, or public-sector construction projects.

• Knowledge of public agency compliance and documentation requirements (e.g., TxDOT, CoSA).

• Understanding of procurement workflows and preconstruction handoff procedures.

• Familiarity with subcontract writing or purchase order workflows in ERP systems.

PHYSICAL REQUIREMENTS

This position is primarily office-based and requires the ability to sit or stand at a desk for extended periods while using a computer and phone. The role involves frequent use of standard office equipment, including computers, printers, and telephones. Occasional movement throughout the office to attend meetings or retrieve files is expected. The role may require occasional lifting of boxes or materials up to 15 pounds. Regular communication—both written and verbal—is essential, as is the ability to focus in a busy, deadline-driven environment. No strenuous physical labor or fieldwork is required.

PRE-SCREEN

Upon offer, employees will be required to complete and pass a pre-employment drug screen.

BENEFITS

At E-Z Bel, we don't just construct buildings; we build pathways for our employees to thrive, both personally and professionally. Here's a peek into the unparalleled benefits you stand to gain as a proud member of our team:

• Best in Class Medical & Dental Plans

• Vision Insurance

• Voluntary life insurance

• Supplemental Insurance for accident, critical illnesses, and short-term disabilities coverages

• Pet Insurance

• Retirement plan (401k)

• Quarterly Bonuses

• Paid Time Off

• Employee Assistance Program

• Tuition reimbursement and Continued Education programs

• Scholarship Initiatives

• Community Engagement

• Employee and family engagement events

• Quarterly State of the Company Meetings, and more.

E-Z Bel Construction, LLC Is an equal opportunity employer that is committed to inclusion and diversity. We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. All are encouraged to apply!

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