Receptionist/Legal Assistant Job at Gomez Law, APC, Los Angeles, CA

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  • Gomez Law, APC
  • Los Angeles, CA

Job Description

Job Title: Receptionist II

Location: Los Angeles, CA

Job Type: Full-Time

Classification: Non-Exempt

Company: Gomez Law, APC

Reports To: Office Manager

Position Summary

Gomez Law, APC is seeking a highly organized and professional Receptionist II to join our team in Los Angeles. As the first point of contact for clients and visitors, this role is essential in establishing a welcoming and efficient front office experience. The ideal candidate will bring strong communication skills, a high level of discretion, and the ability to multitask in a fast-paced legal environment.

Key Responsibilities

Reception & Client Services
  • Answer and direct incoming phone calls with professionalism and courtesy.
  • Respond to general inquiries and ensure effective communication with clients, attorneys, and staff.
  • Greet and assist visitors, ensuring a warm and professional welcome.
  • Maintain a clean, organized, and well-stocked reception area.

Client Intake & Support
  • Assist with initial client intake, gathering relevant information accurately.
  • Conduct timely and professional follow-up with current and prospective clients.

Office & Administrative Coordination
  • Maintain office organization, including files, documents, and supply inventory.
  • Order and manage office supplies to ensure availability.
  • Handle incoming and outgoing mail and deliveries.
  • Provide general administrative support: data entry, copying, scanning, filing, and document preparation.

Scheduling & Documentation
  • Schedule and confirm appointments for attorneys and staff.
  • Take accurate and organized notes during meetings or phone calls.
  • Ensure documentation is stored and accessible for future reference.

Legal Support
  • Assist paralegals and attorneys with basic legal tasks such as:
  • Drafting simple documents
  • Organizing and maintaining case files
  • Preparing case materials and managing legal correspondence
  • Assisting with court filings

Qualifications

Education:

  • High school diploma or equivalent required
  • Associate’s or Bachelor’s degree preferred

Experience:

  • Prior experience as a receptionist in a legal or professional services setting strongly preferred

Skills & Competencies:

  • Excellent written and verbal communication
  • Strong organizational and time-management skills
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Fast and accurate typing
  • Familiarity with legal terminology and procedures
  • Ability to manage confidential information with professionalism
  • Schedule: Monday – Friday, 8:30 AM – 5:00 PM
  • Location: 3250 Wilshire Blvd, Los Angeles, CA 90010
  • Environment: Professional legal office setting

Compensation & Benefits
  • Competitive salary, based on experience
  • Paid holidays and vacation time

Job Tags

Holiday work, Full time, Monday to Friday,

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