Sr. Administrative Assistant - up to $35/hr Job at ProPivotal Staffing, Cambridge, MA

ZEdPWGVjWFllV0pHWlVVeGRjTUlmdjdYRnc9PQ==
  • ProPivotal Staffing
  • Cambridge, MA

Job Description

Sr. Administrative Assistant - up to $35/hr

Seeking a highly organized Sr. Administrative Assistant to support a busy academic leader with a full schedule and high-impact responsibilities. This is a high-visibility role where you’ll manage logistics, coordinate academic materials, and help facilitate engaging events and classes.

Pay for this role is up to $35/hr based on experience.

Why This Job Is Great:

  • Fast-paced, intellectually stimulating academic environment
  • Meaningful work supporting educational programs and student success
  • Direct impact through calendar coordination, events, and course logistics
  • Exposure to leadership and opportunities to grow professionally
  • Hands-on role with high visibility and daily impact

Key Responsibilities:

  • Manage a dynamic and tightly packed calendar using Google Calendar and Outlook
  • Coordinate travel and logistics for guest speakers and visitors
  • Assemble academic materials: syllabi, course packets, and maintain class waitlists
  • Provide operational support for conferences, workshops, and student dinners

Required Experience:

  • 3+ years of recent administrative experience in a professional office environment
  • Experience supporting senior staff with calendar management for demanding schedules
  • Familiarity with organizing meetings, materials, or events in fast-moving settings

Required Skills:

  • Proficient in Google Calendar, Zoom, and Outlook
  • Able to manage multiple priorities with attention to detail
  • Experience using Asana or similar task/project management tools

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.

ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.

Job Tags

Second job, Work at office,

Similar Jobs

Epiq

Real Estate Closing Coordinator Job at Epiq

 ...About the Role We are seeking a highly organized Real Estate Closing Coordinator to support a Fortune 500 clients legal department...  ...detail. ~ Proficient in Microsoft Office Suite and document management systems. ~ Ability to manage multiple priorities in a fast-paced... 

The Pivot Group Network

Painter (Powder Coat) Job at The Pivot Group Network

 ...opportunity to join a production team that values precision, consistency, and continuous improvement. If you're experienced in powder coating or looking to pivot deeper into the finishing side of manufacturing, this could be your next big move. Job Overview As... 

Visiting Rehab and Nursing Services

Occupational Therapy Assistant - COTA - Part Time Job at Visiting Rehab and Nursing Services

 ...flexibility, competitive pay, and a supportive team? Visiting Rehab and Nursing Services (VRNS) is a rapidly growing, clinician-owned company...  .... We are excited to expand our team and are hiring Part Time Certified Occupational Therapy Assistants (COTAs) due to our continued... 

Prodalim

R&D & Sales Specialist Job at Prodalim

 ...The R&D Manager supports the sales team with deep technical expertise across Compounds, FTNF, Fibers and Colors. Develop tailored solutions, ensure customer satisfaction, and be responsible for ensuring the sales budget for his\her assigned customers is met. RESPONSIBILITIES... 

A Grand Event tent & event rentals

Event Coordinator Job at A Grand Event tent & event rentals

 ...know looking for an exciting career in the weddings and special events industry ? Look no further! A Grand Event is hiring for the...  ...tent sizing, layout, dcor, and placement. Proposal & Contract Management: Create customized proposals, contracts, and floor plans using...