Job Description

This is an on-site role 5 days a week. This is a temp assignment for 2-3 months.

General Administration

• Assist C-Suite with various requests and projects including meetings, events, and communications and budgets
• Buzzing guests into office, signing guests in and giving guests a guest badge
• Accept all incoming deliveries and notify recipients; retrieve, sort, screen, prioritize, and distribute incoming mail, UPS & FedEx packages to the appropriate party; post and process outgoing mail and packages; and re-address undeliverable mail
• Primary phone and front desk coverage
• Other duties as assigned

Office Supplies

• Responsible for managing all aspects of office supplies. This includes, but is not limited to, tracking inventory, ordering, and stocking
• All kitchen & break room supplies
• Marketing materials: business cards, letterhead, covers, binding supplies, etc
• Shipping supplies: UPS & USPS
• Special requests as needed

Office Equipment/Work Orders

• Morning or night fill 3 printers with paper
• Monitor and maintain overall facility appearance and assist with building-related work orders, including janitorial requests
• Coordinate vendor repairs (coffee makers, lighting, appliances, vending, and water machines)
• Oversee external vendors providing office services such as shredding and storage, repair to appliances, cleaning etc.

Conference Rooms

• Perform multiple daily inspections of 2 conference rooms to ensure they are properly set prior to meetings
• Tables are clean and free of any miscellaneous items
• All chairs are pushed back in order and in line with tables
• Markers are stocked in each room with whiteboards
• Coordinate to reserve conference rooms
• Coordinate additional cleaning as needed

HR Administration / Hospitality

• Assemble employee welcome baskets, clean desks, and set up cubicles in coordination with the HR Manager
• Order/remove employee nameplates and office name decals
• Coordinate building access
• Assist in scheduling interviews and processing AP payments as needed

REQUIRED SKILLS, EDUCATION AND EXPERIENCE

• 1+ years of real estate property/facility management or related experience, or any similar combination of education and experience
• Proficiency with Microsoft Office (Outlook, Word, and Excel)
• Strong organizational skills; detail-oriented with the ability to manage workflow
• Excellent oral and written communication and presentation skills
• Ability to work well with others, give and take direction, interface with decision-makers professionally, and maintain confidential information
• Strong interpersonal skills
• Proven record of excellent internal and external customer service
• Ability to handle a variety of work with minimal direction and supervision
• A strong team player with a service-oriented attitude and proven record of excellent internal and external customer service
• Ability to establish and maintain effective working relationships with coworkers, supervisors, and vendors
• High school diploma/GED equivalent; bachelor’s degree preferred.

Job Tags

Similar Jobs