Job Description

Workplace Assistant / Office Admin / Facilities Admin

Location: Seattle, Washington

Job Type: Part Time

Tuesday through Thursday 9:00 AM- 5:00 PM (flexible based off office needs and events)

W2 Candidate Needed / No C2C

We are currently looking for a part-time admin support position for locations Seattle. it would be general admin support (20 hours a week) and help with things such as:

• inventory and stocking.
• services.
• events.
• tickets for in office issues
• and shipping items

Client is looking to onboard a part time office manager in Seattle to support Client’s Information Security team members. See role description below and share resumes for individuals who meet these qualifications by Friday August 15th.

• This position requires a tenacious self-starter who can anticipate the needs of our dynamic security organization and take initiative to solve problems independently.
• In addition to being organized and analytical, you have the strong business judgment and communication skills needed to interact with a variety of people across multiple job functions and levels.
• You will not only drive the process by which all of this is done, you will be a key participant in defining and developing processes with an eye toward lowering administrative overhead and increasing efficiency and accuracy.
• This role requires a proactive, detail-oriented individual with strong communication and interpersonal skills to manage diverse responsibilities, ensuring the smooth and efficient operation of the office and team.
• You will handle confidential information with discretion and maintain strong relationships with internal and external stakeholders.

Role Summary:

• We are seeking a reliable and detail-oriented individual to join our team.
• The ideal candidate will provide administrative and clerical support to ensure efficient operation of the office.
• You will support managers and employees through a variety of tasks related to organization and communication.

Key Responsibilities:

• Perform general administrative duties such as maintaining office supplies and inventory, supporting new hire setup, and ordering/re-stocking snacks.
• Escort visitors such as maintenance teams and space auditors to ensure security of our space and ensure communication to team of their presence within our space.
• Ordering catering services and reservation of conference rooms for workshops and events.
• Executing monthly capacity assessments to ensure people are properly assigned to seats within our space.
• Schedule meetings and maintain calendars.
• Submitting and managing facilities tickets and supporting team moves (if applicable)
• Maintain a clean and organized office environment.
• Handle incoming and outgoing mail and deliveries.
• Provide support to other departments as needed.
• Help coordinate team-building events or office activities.
• Assist colleagues whenever there is an opportunity to do so.

Requirements:

• Proven experience 3-5 years as an office assistant or in a relevant administrative role
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team
• Customer service experience is an asset
• Some lifting of office supplies may be required (up to 10 lbs)

Pay Range: $17/hr - $22/hr

The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, and vision as well as 401K contributions.

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