Executive Assistant to Chief Legal Officer - Global Investment Firm Job at Career Group, New York, NY

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  • Career Group
  • New York, NY

Job Description

Executive Assistant to Chief Legal Officer – Global Investment Firm

One of the world’s prominent investment firms seeks to hire an experienced Executive Assistant with strong attention to detail to support their Chief Legal Officer. This is a role for a motivated candidate who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors.

Salary commensurate with experience: $150-160k base range, discretionary bonus + great benefits, free daily lunch, 401k match, 15 days’ vacation + sick/personal/holidays

Location : Onsite Monday – Friday in Midtown East, NYC

Hours: 8:30am-6pm with a 24/7 mentality as needed

Responsibilities include:

  • Managing ever-changing and extremely busy Outlook calendar including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
  • Assist with legal documentation, paperwork, filing, editing
  • Gatekeeping/answering calls
  • Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
  • Completion of detailed corporate expenses in Concur including tracking receipts and reimbursements
  • Coordinating light travel arrangements including flights, visas/passports, cars, hotels, and other reservations
  • Maintaining and organizing files
  • Monitoring and maintaining office equipment and inventory supplies

Qualifications:

  • 10+ years of Executive Assistant experience - Legal EA support experience is a must.
  • Must have experience supporting General Counsel, CLO, Attorneys/Partners at Law Firms, etc.
  • Strong communication skills; high EQ
  • Highly organized with strong attention to detail
  • Ability to multi-task and prioritize competing tasks and deadlines
  • Perform duties with the highest level of confidentiality and professional integrity
  • Experience with coordinating travel arrangements
  • An independent worker with strong follow-through skills
  • Ability to build relationships with key players and management
  • Extensive experience with Microsoft Office Suite & Concur for expenses

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Job Tags

Holiday work, Monday to Friday,

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