Office Administrative Assistant Job at CyberX Info System, Belfast, ME

ZDJXVGY4RFZjV0ZBWUVNOWNjMFBldi9iRmc9PQ==
  • CyberX Info System
  • Belfast, ME

Job Description

Job role: Part-Time Office Assistant

Location: Belfast, Maine

We're looking for a versatile Office Assistant to support our growing team with administrative, accounting, and light IT tasks. This is a dynamic, part-time role with room to grow into full-time as we expand. If you're someone who thrives in a fast-paced environment and enjoys wearing multiple hats, we want to hear from you!

What You’ll Do

Administrative Support

  • Oversee daily office operations and provide general support to staff
  • Maintain organized filing systems (digital and paper)
  • Schedule meetings, prepare agendas, and record minutes
  • Respond to general phone and email inquiries
  • Assist with document formatting, proofreading, and preparation

Accounting Support

  • Enter financial transactions into accounting software (QuickBooks, Xero, etc.)
  • Assist with invoice generation, expense tracking, and monthly reconciliations
  • Help manage accounts payable/receivable records
  • Coordinate with external accountants on reporting and tax preparation
  • Support budget tracking and procurement processes

IT & Tech Support

  • Provide basic tech support (email setup, printer issues, etc.)
  • Assist with software updates and installations
  • Help maintain the company website or CMS (e.g., WordPress)
  • Track IT inventory (hardware/software)
  • Liaise with external IT providers when needed

Required Qualifications

  • High school diploma (Associate degree or higher preferred)
  • Experience in office administration or accounting support
  • Proficient with Microsoft Office and Google Workspace
  • Familiar with accounting tools like QuickBooks, Xero, or similar
  • Comfortable with basic IT troubleshooting and support

Job Tags

Full time, Part time, Work at office,

Similar Jobs

Visit Austin

Sports & Sales Intern Job at Visit Austin

 ...About Visit Austin Visit Austin is charged with marketing Austin nationally and internationally as a premier business and leisure destination, thus enriching our community's overall quality of life. Visit Austin devotes itself to promoting all of the things in Austin... 

CSG Talent

Mining Engineer - Superintendent Job at CSG Talent

 ...all levels~Participate in or lead other initiatives and tasks as required Qualifications:~Bachelor's degree in Mining Engineering or a related technical discipline preferred~At least 10 years of experience managing mining operations, including capital project... 

DeGrace House Painting

Resedential House Painter Job at DeGrace House Painting

We're seeking reliable individuals to join our residential painting team. No experience required - we provide comprehensive training. Safety is our top priority, and all team members must adhere to strict safety protocols. Responsibilities: Surface preparation (cleaning... 

TaskRabbit

Remote Customer Support Advocate - French Speaking Job at TaskRabbit

 ...written and verbal channels. Detail-oriented mindset with a commitment to delivering top-notch service. Fluency in English and French is required. Available full-time (40 hours / week). Eligible to work in Poland, we will not support relocation for this... 

Marsh McLennan Agency

Health Actuarial & Underwriting Consultant Job at Marsh McLennan Agency

 ...Essential Duties & Responsibilities: Perform analyses within the MMA West Actuarial and Underwriting scope of services such as: experience reporting, reserving, forecasting, pricing, funding cost comparisons, stop-loss analysis, population analysis, utilization review...