Security Operations Scheduler Job at Blackstone Consulting, Inc., Ontario, CA

Y21TVGVzclpkR0ZPWmtBL2NzTUplUDNhRUE9PQ==
  • Blackstone Consulting, Inc.
  • Ontario, CA

Job Description

Security Operations Scheduler

Salary: $70k+

Location: Hybrid in Ontario, California

Blackstone Consulting, Inc. is seeking a Security Operations Scheduler for their Healthcare Security Client in Southern California.

JOB SUMMARY: The Security Operations Scheduler is responsible for ensuring the smooth and efficient coordination of staffing, payroll validation, billing, and financial reporting across the Area Business Unit (ABU). This role involves creating, maintaining, and validating Schedules for various sites, ensuring compliance with company policies, client agreements, and collective bargaining agreements. The Scheduler plays a critical role in operational efficiency by collaborating with Site Operations teams, Finance Operations, and other internal stakeholders to ensure accurate payroll, billing, and financial reporting.

RESPONSIBILITIES:

Billing and Accounts Receivables:

  • Collaborate with the Finance Operations to ensure deadlines are met.
  • Monitor accounts receivable and follow up on outstanding invoices.
  • Maintain invoice validation tool(s) submission with supporting documentation required for billing cycle uploads.
  • Minimizing the company's exposure to bad debts.

Schedule & Payroll Validation:

  • Prepare & maintain the Master Schedules for sites in the Area Business Unit (ABU).
  • Prepare & validate weekly and/or bi-weekly schedules for sites in ABU.
  • Ensure alignment with Master Schedules.
  • Monitor the site operations teams’ activity.
  • Ensuring schedules are accurately maintained in alignment with company policy and applicable. client and/or collective bargaining agreements.
  • Audit daily shifts after the site operations teams have confirmed them.
  • Bring forth any items that need to be addressed by the site operations team.
  • Provide guidance and direction in accordance with compliance protocols.
  • Ensure accurate reconciliation of billable and non-billable.

Financial Reporting and Analysis:

  • Collaborate with Finance Operations to ensure accurate financial reporting.
  • Prepare TrackTik Reports for Site Leadership, if or as directed, for financial accountability
  • Analyze payroll and billing costs and identify opportunities for cost savings.

Compliance and Record-Keeping:

  • Maintain compliance with federal, state, and local payroll and tax regulations.
  • Keep accurate and up-to-date records of payroll and billing transactions.
  • Ensure confidentiality of sensitive information.
  • Maintain appropriate employee database(s) with weekly updates based on HR Reports provided (i.e., New-Hires, Terminations, Billing Matrix info, etc.)
  • Track work, purchase, change orders, and other relevant service requests from customers, ensuring that the work performed is authorized and aligned with Master Schedules.

Process Improvement:

  • Continuously improve scheduling, payroll, and billing processes for efficiency and accuracy.
  • Develop and implement process enhancements.
  • Stay updated on industry best practices and technologies.
  • Attend weekly meetings and ad-hoc team meetings to maintain all duties associated with ABU.

EXPERIENCE:

  • Associate (2-year) degree or equivalent experience
  • Two years in scheduling, payroll processing, and/or billing
  • Proficiency in any scheduling and payroll software, e.g., ADP, Paychex, Valiant, TrackTik, Win Team, etc.
  • Excellent organizational and time management skills
  • Strong attention to detail and ability to maintain a high level of accuracy
  • Excellent communication and interpersonal skills
  • Proficiency in Microsoft Office products with an emphasis on Excel

Minimum Qualifications at Entry:

  • Be 18 years of age and possess an Associate's Degree
  • The legal right to work in the United States
  • Possess a valid government-issued driver’s license or state-issued I.D.
  • Successfully pass the client’s pre-employment screening process (Drug Test, Health Screen, Criminal Background Check)

Company benefits include – see all the details at

Job Tags

Work at office, Local area, Shift work,

Similar Jobs

Picerne Group

LIHTC Affordable Compliance Coordinator Job at Picerne Group

 ...for other affordable housing projects during recertification gaps Skills and Qualifications: ~1+ years of LIHTC experience ~ Yardi experience preferred ~ Ability to read and interpret tenant files, income and asset statements, resident ledgers, etc. ~ Strong... 

Beijing Orange English Limited Company

High Paid Teaching Job in China for Native & Non Native English Teacher Job at Beijing Orange English Limited Company

English language fluency in speaking, reading, and writing Energetic, outgoing, and passionate Enjoy teaching and sharing your knowledge with others Teach English as a second language for students (3-12 years old) We don't have so many requirements for foreign teachers... 

Insight Global

Administrative Assistant Job at Insight Global

 ...conversion The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative,...  .... Proficiency with data entry, PDF software programs, Microsoft Word, and Excel required. Strong verbal and written communication... 

Boston Celtics

Strength & Conditioning Coach - Maine Celtics Job at Boston Celtics

 ...providing support the Boston Celtics NBA program where needed. Elements of the role include strength, conditioning, recovery, and sports science. This role will be primarily based in Portland, Maine with some time spent in Boston and report to the Executive Director of... 

Air Sea Packing Group

Art Handler Job at Air Sea Packing Group

Part-Time Art Handler. If youre looking to grow in the world of fine art logistics and you have a passion for it, then we just may have the perfect role for you! Air Sea Packing Group operates multinational white-glove logistics network which transports artwork, antiques...