Job Description

Senior Executive Assistant

Irvington, NY (Hybrid)

At Two Bridge, we believe storytelling has the power to heal, connect, and create real change. We’re not just talking about mental wellness—we’re creating experiences that move people.

From Common Denominator, our storytelling-driven series blending conversation, music, and art, to Future Friends, our college-based initiative using music and mental wellness activations to create community and connection, we turn awareness into action.

Position Summary

The Senior Executive Assistant provides high-level administrative and operational support to senior leadership. You’ll run complex calendars, coordinate travel and logistics, prepare materials for high-stakes meetings, and serve as a polished first point of contact for internal and external stakeholders. You’re a master organizer who keeps fast-moving teams moving.

Key Responsibilities

Executive Support & Scheduling

• Manage multiple leadership calendars; schedule briefings, production reviews, partner check-ins, and board/advisory touchpoints.
• Manage the administration of the Board of Directors; creating the meeting schedule, preparing materials, regularly updating Board members on key developments.
• Anticipate conflicts; reprioritize swiftly; ensure leaders are prepped with briefs and materials.
• Support the Chief of Staff on management of the CRM and Two Bridge Quarterly events at the office in Irvington.

Meetings, Materials & Communications

• Draft agendas, compile briefs, take/action minutes, and track follow-ups.
• Prepare decks, one-pagers, and talking points for sponsors, talent, networks, and mental-health partners.
• Handle confidential correspondence; maintain organized digital files.

Travel & Logistics

• Coordinate end-to-end travel for executives and talent (flights, hotels, ground, per diems).
• Build executive itineraries aligned to production and event schedules.

Operations & Systems

• Process expenses and invoices; support basic budget tracking with Finance.
• Maintain contact databases/CRM, distribution lists, and shared drives; improve templates and SOPs.

Gatekeeping & Stakeholder Relations

• Serve as a polished liaison to artists, agents, brand partners, networks, and nonprofit collaborators.
• Uphold a high standard of hospitality and professionalism in all interactions.

Required Qualifications

• 3-5+ years supporting senior leaders in media, entertainment, live events, or mission-driven organizations.
• Demonstrated experience with complex, dynamic scheduling and multi-stakeholder logistics.
• Excellent writing, formatting, and presentation skills (Google Slides/Keynote/PowerPoint).
• Advanced proficiency in Google Workspace; working knowledge of Asana/Monday, Slack, Zoom; Airtable a plus.
• Impeccable attention to detail, discretion, and judgment.

Preferred Experience

• Basic familiarity with contracts, vendor onboarding, and sponsorship deliverables.
• Interest in mental-health advocacy and community impact.

Core Competencies

• Service-oriented, proactive problem-solver with strong follow-through.
• Organized, calm, and resourceful in high-tempo environments.
• Clear communicator; builds trust across teams and with external partners.
• Maintains strict confidentiality.

Reporting Structure

Reports to: Senior Leadership (with day-to-day support to multiple executives)

Location & Travel

Hybrid; NYC preferred (open to other hubs). Occasional after-hours support as needed (≈5%).

Why Two Bridge

Be the operational heartbeat behind purpose-driven media. Your work will help leaders focus on what matters most—creating experiences that advance mental health and community well-being.

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